How to Receive a Property Back in Better Condition

Do you create move-out plans with tenants? If not, you should!

Creating a move-out list gives your tenant a clearer expectation of how you want your property returned, and avoids costly delays in re-renting the property. Understandably, the last few weeks before a tenant moves are busy days for them—all the more reason to provide the tenant with a clear understanding of how you expect your property returned.

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So what’s on this checklist?

• Even though you will be changing the locks, it is essential that all copies of both interior and exterior keys be returned to you so you have peace of mind that your house is secured.
• The tenant should provide you with a forwarding address so that you can return the security deposit within 30 days as well as forward their mail.
• After proper notice is given to you quickly set up a specific time and date for the final walkthrough with the tenant. Typically, this is the last day of tenancy, but sometimes exceptions are made for tenants moving out of state or perhaps because of the availability of a moving crew.
• While conducting the walkthrough, all utilities should be left on so you can verify appliances, as well as hardwired smoke and carbon monoxide detectors, are working properly.

Most tenants also need a reminder to do some cleaning prior to the final walkthrough. The goal is not only to refund 100% of the security deposit, but also to have the property returned with the least amount of work needed to ready the rental for the next tenant. Create a list that addresses specific cleaning task for each rooms in the house, like this:

• The kitchen floors and walls must be washed and free of stains, dust, dirt and grease.
• The sink and faucet should be wiped clean.
• The garbage disposal should be cleared and running freely.
• The dishwasher should be cleaned both inside and out, especially the inside lip of the door.
• The stove should be clean both inside and out.
• The exhaust fans above the stove and vent covers should be in working order and clean of dust and grease.
• Kitchen cabinets shelves should be empty and crumb-free.
• Countertops must be cleared off and washed.
• The refrigerator/freezer must be cleaned inside and out.
• The refrigerator should be carefully pulled out and all dust and dirt must be removed from the back, sides, floor, and walls. Also the appliance should be left on to verify it is in working order.
• For the bathroom all walls should be cleaned and mold-free. Particular attention should be paid to the grout and caulking.
• Tubs, showers, sinks and commodes need to be cleaned, disinfected and free of soap scum and cleanser residue.
• The medicine cabinets, vanities and drawers must be cleaned inside and outside. All mirrors and light fixtures should be wiped clean.
• If the tenant has made any alterations to the home, including painting, then they must restore it to its original condition unless otherwise agreed by you.
• All non-carpeted floors should be free of stains, dust and debris and should be mopped.
• Any carpeted rooms should be washed and free of stains and odors.
• All window, screens, and window sills/tracks need to be washed.
• Additionally, window treatments such as curtain rods, shades and blinds that were provided should be cleaned and left in good working order.
• Walls, ceilings, and closet interiors must be free of smudges, grease and food stains. A light cleanser such as Soft Scrub or Magic Eraser will removes black marks from walls.
• Woodwork, moldings, doors, baseboards and trim cleaned of dust, dirt and debris. As well as all electrical outlets and switch plate covers must be free of dirt and smudges.
• Let’s not forget that light fixtures and light bulbs must be in working order as well as light fixtures/fans cleaned inside and out. Moreover it is essential that all smoke detectors and carbon monoxide detectors be left in working order.

Also don’t overlook the outside area.

• Trash, yard debris, and personal items should be removed from the property. If trash collection is not scheduled for the final move-out day, trash should be bagged and placed in the bins or dumpster provided. Arrangements must be made ahead of time to remove bulk items.
• If the tenant is responsible for the lawn, then the grass must be mowed and free of debris. Additionally, the walkways, patios and porches must be swept and free of debris.
• Any new oil stains must be sopped up from the garage and/or driveway.
• The tenant should be reminded that prior to move-in, the rental was professionally cared for and unblemished.

The bottom line is that upon the tenants moving out, the unit is expected to be in the same clean condition as received.

Mary Woodcock is a landlord in Salem.